Two similar loads can produce very different results. One may have easy loading, a good next load and few tolls. Another may require a long empty approach, waiting time and an expensive route. A freight quote should therefore start with the economics of the actual trip.
1. Count all relevant kilometres
Do not use loaded kilometres only. Add the approach to loading, a realistic repositioning distance after unloading and other kilometres that would not exist without this job.
The more empty mileage a job creates, the more of that cost must be recovered in the load price.
2. Start from your own cost base
Use your real cost per kilometre rather than only a competitor’s or exchange-board rate. Your cost base should reflect fuel, maintenance, tyres, financing, administration, driver cost and the other expenses of your business.
3. Add trip-specific expenses
Not every expense fits neatly into one €/km number. Add separate lines for:
- tolls;
- ferries and tunnels;
- paid parking;
- special loading or unloading costs;
- agreed surcharges;
- fuel-price adjustment if your contract uses a diesel surcharge